ࡱ> rtq#` &bjbj 4P 8T\LYYYYYYYY$"[h]'Y> > > 'Yg YN#> YN#N#5SlU } V!T*XLRY0YT&:^!:^TU:^UhJN#< 5'Y'Y"XY> > > > $ Student Administrative Council Board of Directors Meeting Wednesday 25th, 2009 at 11:11am Present Ben Cordeiro President Radz Mpofu Vice- President of Student Affairs Ryan Kirby Director of Communications Kevin Crouter Director of Programming Marsie Mackay General Manager Gregg Jeffords Student Government Liaison Ryan Young Chair Person Ada OSullivan Minutes Secretary Regrets Sarah Atkinson Director of Sutherland Campus Paul Cormack Operations Manager Jeff James Vice- President Of finances Call to Order Meeting called to order at 11:11am Wednesday 24th, 2009 Adoption of the Agenda Motion to adopt the agenda with additions: Website, Parking pass, Board Hires, PD conference Motion #1 (Crouter/Mpofu) Carries Approval of the Minutes (Crouter/Kirby) Carries Presidents Report Attended COCA along with Kevin Crouter and Paul Cormack, during this time there was some good one on one time with the various companies. CDs were brought back; the SAC board is encouraged to take a listen to these CDs. Due to the SAC master space plan we need to be close in April of 2010 Convocation went well; Kevin Crouter stepped in for this function. The new handbook looks great! Currently in the process of calling local businesses to see if they would contribute in any way to the orientation kit. The VP Academic hiring committee is going really well. The television sets are up around the school and are looking good Paul did receive his new desk Report of the Executives 5.01Vice President of Student Affairs Report - A recent appeal is still on the go, there will be some more arranged meetings. - PD conference planning meeting will be 1-2 days in October, a big PD conference at the Frost campus in Lindsay. They would like to purchase the SAC GO green water bottles from SAC for this event to hand out to those who attend. - Due to the recent resignation of Jeff James Radz will be investigating the position of V.P of Finance, and deciding weather it would be best to keep it as one position or spread the responsibilities across the board. Vice President of Finance Report 5.03 Director of Sutherland Campus Report 5.04 Director of Communications Report The mail out for the welcome package will hopefully be completed by this Friday; he will send a copy to Greg as well. Everyones input for the mail out worked out great, and looks good. Attended the Diversity Committee meeting recently, they are looking into Equity Target the purpose being incentive to hire a more diverse staff. The question about the shuffled IP addresses making the SAC website numbers wrong has been addressed, Ryan talked to IT and they said the IP addresses dont change all the time they stick with the computer. This could still deliver wrong results due to many students signing on to the same computer. 5.05 Director of Programming Report - Working with Paul on fine tuning on events such as the Trailer Park boys which will hopefully be booked for October 13th. - The June 16th BBQ for the summer students went extremely well and was very well attended, we also received just under $50 for the food bank. - There were lots of good informative sessions at COCA, which was a really good experience. - Stepped in at convocation for Ben. - He also gave a brief list of the daytime programming that should be happening in the fall semester. 5.06 General Managers Report Due to SAC having a vote on the Wellness center Steering committee, Marsie attended the last meeting, to check in and be apart of that. There were no complaints. There are increasing demands for change room increase at the Wellness Center, but the city of Peterborough will be paying for set addition. There were discussions about the soccer field, they are okay with the location but unfortunately they do not have the funds at this point. The auditors are done the on sight portion and they should be wrapped up after the holiday. The Student Reps and the Board should get involved in a committee for student referendums, in this committee they would ask questions for referendums, measure the outcomes, and promote for funding a building. For the referendum in the fall Student Government Liaisons Report - The welcome days registration is going really well there are lots of people who have already signed up. - There is a welcome day registration on the Fleming website. - SAC should probably have a SAC booth and maybe something like a tour. - The frost campus is going to be giving out a cookie and drink instead of a BBQ to make up for cost because their BBQ isnt sponsored. Orientation- met on social end of it and scope for academics. -Ray Foster removal and we will be targeting the 2nd career students, to teach them how to use the WebCT portal. There is going to be new staff specific for second career students. Digital signage Drew is working on the protocol which should then come out within the next week. Looking at 3-4 organizations to create linkage with for community service agreements, one of which being the big brother big sister program. There will be more on this at the next meeting. 5.08 Operations Manager Topics up for Discussion Old Business New Business Honorariums The honorariums are being reviewed as a board, Kevin, Aida, Ryan Kirby, Radz all submitted their honorarium forms. The honorariums are approved as submitted. (Marsie/Radz) Carries Board Hires Jeff James resigned This is a hired position Sarah Atkinson will be resigning This position will be offered internally and then externally if no one wishes to go for the position. Eco director - The school and SAC want to partner on the Eco Director on how to pay for the director. - We do need to hire for quorum. Club Package Approval They filled out their club package and everything looks good. Motion to approve the club the network at Fleming as submitted with additions later. (Kevin/Radz) Carries Patron of the month There was a hand out for this and it will be filed with the minutes. This idea is to try to get students to come to SAC and feel rewarded. Space Planning Committee Handed out the Space Plan drawings to the board, these will be filed with the minutes. The first one shows the campus connections, which also includes a legend to help explain. The second one is the skilled trade center and how it will connect to SAC The third one is the common area oasis of the new trades skill school. Parking Pass To purchase a parking pass for our two full time staff Motion to purchase a parking pass for the operations manager for needs of position. (Cordeiro/Kirby) Carries Website Some suggestions for the Website is maybe incorporating a contest tab into the website, and things such as online polls. Ryan also looked into the possibility of putting a forum on the flemingsac.ca website. A forum would cost approximately $150- $200 for start up. For this forum to work the student would have to use their student number, so that they make them selves accountable for what they put on the forum, and it keeps the forum for Fleming students only. Due to the increased amount of tabs on the forum we should incorporate drop down menus just to make everything look better, and more professional. This would be $100. The board member image should be changing to a new member every so often so people can get to see every member. PD Conference Ben will talk to the people running the PD conference about the water bottles. The conference would also love for the GO team to attend this conference and maybe set up a booth so that they can answer questions and so fourth. Week 8th in the fall. 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